OXFORD INDIE
BOOK FAIR

2021

Note that exhibitor space
at the event is now completely booked.

If you’d like to get in touch to be reserve a space at the next event then use the contact form to let us know about yourself and your work. We’re trying to represent a diverse mix of writers and are particularly intererested at the moment in seeing some younger writers showing off what they can do.

A massive thanks to everyone that has shown such an interest in our event – we have our eye on a MUCH larger venue for next year!

Check back here for news about the event or look out for mailshots from the team.

Information for Exhibitors

{Updated Thurs 19-Oct-2021}

EXHIBITORS: We have written to all exhibitors to request that they confirm that they are still able to attend. The floorplan and list of CONFIRMED exhibitors can now be found on the public EXHIBITORS page. Please check to make sure you are on the list if you have confirmed your booking. Do NOT wait until the day to find out whether you have a table.

Please check back here for updated information about the event. Any news and changes will be posted here.

Event Location:Wesley memorial Hall, New Inn Hall Street, Oxford, OX1 2DH

Event date: Saturday 6-November 2021

Open for set-up: TBC
Doors Open to Public: 10:30am
Doors Closed to Public: 5:00pm
Exhibitors to vacate by: TBC

Loading and Unloading: (Provisional) There is a very limited amount of space outside the venue for loading and unloading of materials for exhibitors. New Inn Hall Street is acessible from George Street (be sure to turn into new In Hall Street before the traffic restrictions – turn at O’Neil’s Bar). You may find some temporary loading / unloading space on St Michael’s St which is opposite. The ever-vigilant parking attendents are fairly understanding if you’re stopped for a short time but may be unable to turn a blind eye if your vehicle is left unattended.

Parking: There are a number of places to park in Oxford, but it is a little costly and fills up quickly. The Westgate is the largest and cheapest option and is about 5-10 minutes brisk walk from the venue. Do not attempt to park outside the venue.

COVID

We ask that all exhibitors use good common sense to reduce the risk of transmission of COVID. The use of a mask would be sensible when being faced with the public, though at this time the decision would rest with yourself.

Taking payment by card may be safer than handling cash. It may be wise to reduce the amount of handling that the public do with your products. For example, just put out one display copy and sell fresh copies from the box. Please follow any rules set out by the venue.

Table Set-Up

There will be a limited amount of time for table set-up. A revides floor plan will be posted here with a PDF to download ina few days. We will have copies of the layout at the event and each table will be provided with a name-tag for confirmation.

Power

Those that have requested power for their table will be located near to a power point in the venue. There are double sockets on the walls at those locations and you will be allowed to use ONE of these. Please bring a suitably rated extension lead to run from the wall behind you to your table. We cannot supply extension leads. Ensure that your lead is run to avoid tripping by yourselves and fellow exhibitors.

WiFi

The venue has WiFi throughout which can be used for your ePOS systems etc. We will post the WiFi password on a notice for you to take down in the morning.We can’t be responsible for the quality or continuity of the connection but will endevouir to let the venue owners know if there are any problems. It would be wise to have a backup plan for your ePOS such as WiFi hotspot from your mobile phone to card reader in case of problems.

Social Media

Make sure you Tweet to us at @OxIndieBookFair

You’ll find us on Twitter at https://twitter.com/OxIndieBookFair

Also send posts of the event throughout the day and the time leading up to and after the event. We will have a small team in March helping to promote the event on Twitter. make sure you folllow us, retweet and get involved with the conversation to help grow awareness.

Use the hashtag: #OxIndieBookFair as well as the one for the main literary event #oxfordlitfest

Advertising

We will be promoting the event through a number of sources but if you can also help to support the event by advertising the book fair through your own channels then it will be all the more successful for everyone.

Booking

We’re now fully booked up for the November 2021 event, but do feel free to contact us if you’d like to go on the waiting list or be informed when the next event is being planned, which we’re hoping to organise for April 2022 alongside the Oxford Literary Festival.

Cancellations / refunds cannot be accepted within 1 week of the event. Refunds cannot be made for no-show on the day or for event cancellation outside our control (eg: emergency with location).

If you would like your profile including a short description of your work along with up to three images (eg book covers) published on the exhibitor list then send these by return of email when you receive your booking confirmation email.